Successful Event Planning: A 5-Step Strategic Marketing Approach

Showtime is go-time in the retail conference world, but attendees should first master the meeting fundamentals.

When you get a chance to go face-to-face with the top dealmakers and experts in your industry, you should make the most of it. A new meeting, deal or relationship could be the difference in a conference, a year or even your career.

Those driving innovation and evolution in retail real estate can be found at the International Council of Shopping Centers or ICSC. Whether a local or regional event or the premier national conference, ICSC Las Vegas every May in Las Vegas, attendees should take great care in their planning and preparations, while also making time for extras.

Plan

Why should you go to ICSC? The question sounds simple, but it’s important to have detailed, reality-based objectives for attending the conference, starting with your target connections.

“Should you meet with owner/operators or should you meet with tenants or a combination of both. If you don’t have a good reason to go, such as a project or site, then don’t go because it wastes everyone’s time,” writes John Orr, president of Carolina Retail Experts.

After creating a list of targeted contacts you want to meet and why, work diligently to schedule the prospects for firm meetings. Your company booth in the convention hall is always a good place to meet given the concentration of team support and brand visual power behind you. If not there, make it as convenient for your prospect as possible… they have probably been on their feet all day.

“After the first few years of the conference, I started planning my attendance around the comfort level of my shoes,” says Ryan Nixon, a more than 20-year sales veteran of ICSC Vegas. “By Year 15, I ditched the suit for slacks and a sport coat, my pace slowed a bit to preserve my feet and I never left the hotel room without a PowerBar and Gatorade.”

In addition to stamina, prepare your calendar a year in advance, Orr recommends. Especially important when your conference schedule includes many stops each year, blocking off the time for ICSC as soon as possible reduces the possibility of conflicts down the road.

Prepare

Being organized is being in control, it’s been said. That control means a greater chance of success when pitching your retail business.

First, your ICSC meeting materials should be easily accessible (including plenty of business cards!). Time is of the essence when connecting with prospective clients so make those few minutes together smooth and efficient. Orr adds the “pro tip” of not being totally reliant on Internet access; make sure your presentation materials and marketing collateral are available offline as well.

It goes without saying that your presentation should be well-rehearsed. When prospects are confused by a hole in your messaging or distracted by a fumble, they are less likely to appreciate and connect with the product or service you’re offering.

Finally, it’s ICSC so make sure you know prospects’ stores and their competitor stores and understand the market, Orr adds.

Think Extras

Extra effort is a good thing in business, and so it is at ICSC. Scheduling that additional time to walk the exhibition floor (with the right shoes) and drop in at various booths might lead to the discovery of new or expanding concepts or happening upon that friend from two jobs ago or a fellow alum with powerful connections. “We enjoy this environment, it is exciting and full of action. And that is where our team thrives.” said Tim Patton, Infinitee’s CEO.

Don’t stop there. Scheduling “special time outside of the show hours to take clients or prospects to dinner or meet for coffee” is a good way “to solidify existing relationships and create new ones,” according to Orr. Let’s face it: people are going to remember a nice dinner and hours of conversation versus another hustle and bustle appointment in the conference crowd.

And don’t forget about “after the conference”. Once you get home, the follow-up begins. It’s a good idea to sort your notes/cards into piles. One pile is for immediate follow-ups which might typically be a specific proposal, or any info to send in the pursuit of new business.  The other pile is for follow-up/thank you notes, with the goal of emailing them within a few days of returning home.

Like a reporter, brands must stay on top of the who, what, where, when, why and how of digital marketing to optimize performance.

Digital marketers, store that shotgun approach safely away, forsake those for the-sake-of appearances tendencies, and check the check-the-box approach at the door. It’s not enough to show up in this dynamic marketing sphere, you better show out. That means embracing digital marketing best practices to maximize results for building your business.

Digital or online marketing offers many advantages for brands to generate attention and sales for products and services. Delivered right to a handheld device, whether via social media, websites, search engines, email, or text messaging, your messaging could not be more accessible. Forbes shared the following best practices to turn those big advantages into big results.

Goals to Go

Like any good business move, initiative or program, your digital marketing efforts should start with a plan. What is to be targeted? What are your goals? Increase website traffic, build brand awareness, boost brand engagement, elevate your thought leadership profile in the industry, generate more qualified leads, expand your email prospect database and, of course, increase sales are examples of top digital marketing goals, according to Forbes contributor Janette Novak.

Know Your Audience

It sounds self-explanatory when trying to increase attention and ultimately sales for your brand that you know the direct object, the people to whom you’re trying to reach. It pays to be detailed and systematic in this step though. Define your target audience by shared attributes (e.g., age and gender), then identify the problems or issues this group has. There’s no better messaging reaction than ‘they get me and my needs.’

Establish a Budget

Unlike the days of print ads, TV spots, and billboard signs, the price of online marketing is quite right.

You don’t need a large budget to get started, so digital marketing can be an effective tool for all types of businesses, writes Novak.

It’s important to know the cost of the tech tools needed to deploy your digital marketing efforts, including SEO and social media management software, as well as the human resources needed to run and feed them, including copywriters, videographers and designers.

System Selection

A brand’s website is the Mother Ship, its home base, the hub to which all the other channels or spokes connect. Not surprisingly, launching a company website is step No. 1 in digital marketing for most businesses. Additional digital marketing methods — social media, SEO and email are the most popular — should depend on what’s being sold, where the target audience spends their time and, of course, budget, according to Forbes.

Track & Analyze

Evaluation happens in school, sports, government and elsewhere, and so it should also be with your digital marketing efforts. Tracking and analyzing performance metrics — Novak calls it relatively easy, just don’t put too much stock into early numbers — indicate what parts of the plan worked well relative to your goals and what didn’t. This leads to informed decisions for future continuance or modification of tactics, as well as those times when it’s back to the proverbial drawing board.

“With all the high-speed commercial clamor out there, achieving authentic and effective connection with one’s target audience can feel like trying to command a kid’s attention in the middle of the world’s biggest toy store,” said Vince Vitti, infinitee’s VP,  Employer Branding & Recruitment Marketing. “The good news is that all those digital marketing channels mean more options for brands to find their sweet spot in terms of audience location, messaging and budget. We can help!”